Manage Meeting Invitation

The Manage Meeting Invitation panel allows the system administrator to customize the Audio, Web and Video meeting calendar invite. When the Manage Meeting Invitation page is opened for the first time, the default order is displayed with the values.

To make changes to the items and their order, select the Custom option.

Under the Custom template, the admin can make the following changes:

Change the text against each item
Select if the fields should be displayed in the calendar invite
Change the order of the items to be displayed in the calendar invite

The list of items and their values/ fields can be defined as follows:

SHOW	ITEM	TEXT	ORDER
Select the Show option against each item if you want the item to be displayed in the calendar invite. Uncheck if you do not want the option to be displayed in the calendar invite.	Greeting Message	You are invited to join an audio and web conference (default text). If you wish to change the text of this field, click on the field to select the text from the drop-down list and change the text of the greeting message.	Modify the order of the items by clicking Up or Down to arrange the item to be displayed in the calendar invite.
	Join Meeting Hyperlink	Join Meeting. Click on this given link to join the meeting.
	Join Meeting Header	To join only the audio portion. (default text)
	Dial Header	Dial (default text)
	Dial-In Phone Number 1	Dial-in numbers
	Dial-In Phone Number 2
	Dial-In Phone Number 3
	Access Code	Access Code
	Tap to Call (Mobile) Header	Tap to call
	Tap to Call (Mobile) Number 1	Tap to call mobile numbers
	Tap to Call (Mobile) Number 2
	Tap to Call (Mobile) Number 3
	Default password notification	To access the web features of this conference, you need the following password
	Additional Information	Enter any additional information
	Dial in link in subject	Enable/ Disable Select from the drop-down list. Enabling this field will add a Call To link in the subject.

Once the selection is made for the list of items, click Preview to display the order of the items that were selected in the template and the same would be displayed in the calendar invite.

Click on Save to save the changes made in the Custom template.

Note: If any of the characters which are not supported in this template are used (the list of invalid characters not supported are listed below the page), an alert pop-up will appear stating that some values have used invalid characters.

Note: If a switch is made to Default template without saving the changes in Custom template, the admin would be prompted that the changes made to Custom template will be lost. If you click OK on the pop-up alert message, the changes will be lost.

Note: If a switch is made to Default template from Custom template and save the Default template, all the changes done in the Custom template will be lost even if they have been saved. Switching to Default template and saving it resets the Custom template.

Note: Line breaks are supported in the Additional Information field only.

The Manage Meeting Invitation option is applicable:

Only for audio-web conferences
For invitation length 'long' only

Note: The custom changes made under the Manage Meeting Invitation will come into effect only for Calendar invite. Email invite will not have custom settings.

↑