# Managing Distribution Lists
(Embedded Voice Mail)

### Managing Distribution Lists using the System Administration Tool

- Update the VM Distribution Lists form

### Managing Distribution Lists using the Administrator's Mailbox

To create a new distribution list or to add mailbox numbers to an existing list:

1. Access the Administrator's Mailbox.

2. Press [7] for the Distribution Lists menu.

3. Enter a three-digit distribution list number from 001 to 049.

4. Press [1] to add mailbox numbers to this list.

5. After each mailbox number, the system confirms that the number has been added.

6. Continue to add mailbox numbers until all are entered.

7. If you enter a mailbox number that already exists, the system tells you the number is a duplicate but does not enter the number twice.

5. Press [#] when you enter the last mailbox number to stop adding.

To review an existing distribution list:

1. Access the Administrator's Mailbox.

2. Press [7] for the Distribution Lists menu.

3. Enter a three-digit distribution list number from 001 to 049.

4. Press [2] to review the mailbox numbers in this list.

5. If the list contains mailbox numbers, the system itemizes the mailboxes contained in the list by speaking the name or number associated with each mailbox.

6. If no personal names are recorded, the system reads all the mailbox numbers to you.

5. Press any key to interrupt the review and return to the Distribution Lists menu.

To delete a mailbox from an existing distribution list:

1. Access the Administrator's Mailbox.

2. Press [7] for the Distribution Lists menu.

3. Enter a three-digit distribution list number from 001 to 049.

4. Press [3] to delete a mailbox number from this list.

5. Enter the number of the mailbox to be deleted.

Related Topics

- About Voice Mail

- About Distribution Lists

- Recording Distribution Lists names