# Run the Billing Report

The Billing Report is usually run monthly, but can be run as many times as you wish during a single billing cycle. As long as a new Gather is not performed, adjusting rates or generating the report does not change mailbox data. If you find errors in rates after the report is run, adjust the rates, then run the report again (but omit the Gather). Charges are based on the rates that are in effect at the time that the report is generated.

## Run the Billing Report

1. Request a Gather to ensure that the Billing Report reflects current charges (unless you want a report of previous charges).

2. From the Main menu, select (R) Report Generation, (B) Billing, and then (B) Billing Report.

3. Select an output routing for the report:

   - C to send the report to the console without pausing

   - P to send the report to the console, pausing as the screen fills

   - F to send the report to a file on the server

   - A to append the report to an existing file on the server

4. At the Range of extensions to bill? prompt, enter a mailbox or range in one of the following formats:

   - Single mailbox number (from 1 to 99999999999)

   - Range of mailbox numbers (for example: 2000-2999) OR

   - Press Enter to bill all mailbox numbers
     If you want to bill two different ranges of mailbox numbers, you must run the report twice.

5. At the FCOS service to bill? prompt, enter FCOS (1-640) in one of the following formats:

   - a = All

   - e = Even-numbered

   - o = Odd-numbered

   - l = Lower half

   - u = Upper half

   - Range of first-last (for example: 1-5)

   - Series of numbers separated by commas (for example: 1,3,5)

   - Single number. OR

   - Press Enter to choose mailboxes regardless of FCOS assigned.

Note: FCOS 65 to 640 are billed at the rate for FCOS 64.

If you want to bill more than one FCOS, but not all, you must run a separate report for each FCOS.

6. At the LCOS service to bill? prompt, enter LCOS (1-640) in one of the formats outlined in step 5, OR press Enter to choose mailboxes regardless of LCOS assigned. To bill selected LCOS, run a separate report for each one.

7. At the GCOS service to bill? prompt, enter a GCOS number or range from 1 through 64 OR press Enter to choose mailboxes regardless of GCOS assigned (including affinity GCOS 65-32,000).

8. At the NCOS service to bill? prompt, enter an NCOS number or range from 1 through 64 OR press Enter to choose mailboxes regardless of NCOS assigned.

9. At the Department code to bill? prompt, enter a single department code (1 to 10 characters), OR press Enter to bill all mailboxes regardless of department code.

10. At the Pager system number to bill? prompt, enter a pager system number (0 through 15), OR press Enter to choose mailboxes regardless of pager system assigned. To bill a single group of pagers (with the same pager system number), enter the number of the pager system. Separate reports for each pager system can be run if you wish.

The system runs the report according to the choices entered and sends it to the selected destination.

## Reading the Billing Report

The Billing Report prints out the charges for each mailbox individually by statistic, then it gives a total.

Statistics with a zero (0) dollar amount are not reported. When charges are reported for all mailboxes, the system concludes the report with a Billing Report Summary and returns to the Billing Menu.